It can be a real challenge as a work at home parent to maintain an organized home office. Many times, the office or desktop is the last of our worries as we strive to raise our children, support our spouses and run our home-based business. However, keeping up with the clutter and chaos of your office may be just what you need to get you in a working mindset and help you to be more efficient while working.
There a few simple things that you can do on a regular basis that will help to de-stress organizing process:
* Address your home office/desktop chaos in blocks of time. You may need to set aside just a few hours, or you may need an entire day. Decide what will work for you and stick to it. If it’s not possible for you to set aside a block of time, consider using a headset while you are on the phone and be de-cluttering, too!
* Have the necessities on hand: a trash can, pen, file folders, mail baskets and other organization items that will enable you to sort, throw out and find a place for each item. Envision your goal and purchase the supplies necessary to create that environment.
* Clear the space you want to organize (the desk surface, one of the drawers, etc.). Then make a pile of all the paper. Begin to evaluate each piece of paper, sorting it by importance. Throw out as much as possible and find a place for each of the other items.
* If you start to feel stressed, take a break. Make a goal of how far you’d like to get during the time you have available and set an incentive for yourself if you reach your goal. It’s always easier to complete a task when you know you’ll be rewarded.
Once you’ve organized your office, it’s important to take small steps everyday to keep the room clean and tidy. It’s very easy to fall back into the routine of piling things on your desktop and around the room. There are five simple tasks that you can do daily to help maintain your organized space:
1. Clean out your “Inbox”. In today’s world this can apply to postal mail or email. Create a special basket for postal mail that needs to be taken care of right away, and another for items that can wait a day or two.
To keep your email inbox under control, create folders within your email program. Keep what needs to be done immediately in your inbox and distributed the rest into your folders. You can also use “rules” to help separate email and make it easier to manage.
2. Make sure all notes are transferred to your calendar, palm pilot or day planner. It is very easy to pile up a desktop full of paper by writing every note on a Post-it. You can also create an “Idea Book” to catalog all of your business ideas for future reference.
3. Remove all mail, catalogs & magazines from your desk. Put them in their proper place as you receive them. This will considerably cut down the amount of clutter on your desktop.
4. File as you go. This is the most basic and most important tip of all. If you file as you go your records will be in order, your desktop will beclear and you will feel like a professional.
5. Clean off your desktop each evening. There’s nothing better than sitting down at a clean workspace each morning. It helps to keep your mind focused on your business and makes finding important documents a snap.
By following these easy guidelines you will have a clean and organized home office in no time. Having a clutter-free workspace is the first step in creating an organized and professional home-based business.
