It’s no secret that running a business involves an overwhelming amount of paperwork. From job applications to balance sheets, finding a way to organize so many documents can feel like a losing battle.
Thanks to Internet technology, though, businesses are learning how to take the “paper” out of “paperwork” and go digital. More companies than ever before are using online services to prepare, modify and store their documents, but what about sensitive paperwork that requires authentic signatures?
The Importance of a Streamlined Hiring System
For some companies, having a reliable system for hiring job candidates can mean the difference between success and failure. Staffing agencies and large corporations are two examples, but every business could benefit from an evolved hiring process.
Finding new employees involves a lot more than evaluating each worker’s credentials; employers also have to obtain tax information and other data. New employees may also have to complete contractor forms, non-disclosure agreements and other verifiable documents. In these cases, you could benefit from using software that features digital signature for staffing agencies.
These applications make signing, sharing and organizing documents easy. They can save you money by reducing the labor costs involved in running a recruiting or human resources department. They can also speed up the process of acquiring signed documents, which can make your hiring process more efficient.
According to Nolo, however, not every electronic signature service is reputable. Many of them do not have the security features in place to protect sensitive data. Others may not have recordkeeping systems that complement your business.
These six steps can help you find the right eSignature service for your needs:
1. Evaluate the Security Features
Your digital signatures should have a security code that is only accessible to the signer. They should never be available to the public or third parties.
2. Research the Service Provider’s Reputation
The company that stores your paperwork – assuming you are not using your own servers – should have a reputation for secure document handling. Use the Internet to compare reviews of different eSignature services.
3. Check the Provider’s Hours of Operation
What hours does your company operate? If you are relying on a third-party service to handle your documents, then you need customer support during those hours. Make sure the eSignature service you use provides reliable support during the hours when you need it most.
4. Evaluate the Document Templates
eSignature services offer templates for different contracts and agreements. Make sure the provider you choose has templates that complement your particular needs.
5. Make Sure the Provider’s Site Is Mobile Friendly
Many companies employ business travelers who aren’t always in front of their computers. In these cases, it is important that the eSignature company has a mobile-friendly website for easy access to documents and features.
6. Investigate the Service’s Recordkeeping Systems
Be sure to review the comprehensiveness of the company’s recordkeeping systems. You may need to search for documents based on specific dates, times, days or other variables.
While eSignature technology can save your company money and help you stay organized, it is important to find a service that is secure and fulfills your particular needs. If you want to avoid identity theft and other potential disasters, use these six steps to find a reputable eSignature service.